Insert Label into PDF
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ETA: What we want here is a
STAMPwhether a Static Stamp or Dynamic -
We have a process that needs to be modernized, and I was asked how to see what I could come up with. Sadly, other than a manual process - I'm not making much head way.
A document is received; either by fax or other (paper document completed by hand, then scanned as PDF) that then needs to have additional information added. Right now in some cases the document is printed, a label printed and placed onto the document and then scanned again so that it can be read by the system.
It's estimated to be a few hundred a day. I've been formatting a simple Word Document Form, but would then need to be merged into the existing PDF.
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Does it need to be a label or are you just using the label as metadata? If it's just metadata something like paperless might work.
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Have you tried a tool like PDF escape? You can do some free editing online with it, but they do offer paid versions which probably make sense if it's something that is done frequently.
There's always the option to buy a license from evil Adobe as well. $15 a month is better than wasting hours every month dealing with it.
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Also the more I think about it...
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Why do additional notes need to be in the same file?
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How are these documents being stored and accessed? Is there any type of software being used to access customer information and documents?
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@irj said in Insert Label into PDF:
Also the more I think about it...
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Why do additional notes need to be in the same file?
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How are these documents being stored and accessed? Is there any type of software being used to access customer information and documents?
That's why I asked if it's metadata. If it's just a label to store misc date, just use a tool for that.
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@stacksofplates said in Insert Label into PDF:
@irj said in Insert Label into PDF:
Also the more I think about it...
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Why do additional notes need to be in the same file?
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How are these documents being stored and accessed? Is there any type of software being used to access customer information and documents?
That's why I asked if it's metadata. If it's just a label to store misc date, just use a tool for that.
Because legacy business process and they have no idea what the fuck meta-data is
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@stacksofplates said in Insert Label into PDF:
Does it need to be a label or are you just using the label as metadata? If it's just metadata something like paperless might work.
No - It is not metadata - it is a physical 'label' with PHI information. This is a clinic setting -
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@irj said in Insert Label into PDF:
Also the more I think about it...
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Why do additional notes need to be in the same file?
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How are these documents being stored and accessed? Is there any type of software being used to access customer information and documents?
Paper document is completed (hand written in some cases), Label applied and then scanned to file, then imported by the application in the EMR.
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@gjacobse said in Insert Label into PDF:
@irj said in Insert Label into PDF:
Also the more I think about it...
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Why do additional notes need to be in the same file?
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How are these documents being stored and accessed? Is there any type of software being used to access customer information and documents?
Paper document is completed (hand written in some cases), Label applied and then scanned to file, then imported by the application in the EMR.
If it’s being imported as a PDF into the EMR, there should be no need for extra data on the PDF itself. The EMR has all the data or should.
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What's on the label you're adding?
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Our EMR has a similar ability from the sounds of it.
A patient can print a generic form from our website - currently no way to have them print a patient specific form. the patient then fills out the remainder of the blank fields (by pen/pencil only - not online - cause no way to send filled form back to us online). The patient then brings that form into the office or faxes it to us. We can then print a label from the patients chart, put it on the form and scan it into the system and the system will auto sort the form based on the label contents.
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@dashrender said in Insert Label into PDF:
What's on the label you're adding?
Name, Date, ID number (for Name).
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@gjacobse said in Insert Label into PDF:
@dashrender said in Insert Label into PDF:
What's on the label you're adding?
Name, Date, ID number (for Name).
That's metadata.
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@stacksofplates said in Insert Label into PDF:
@gjacobse said in Insert Label into PDF:
@dashrender said in Insert Label into PDF:
What's on the label you're adding?
Name, Date, ID number (for Name).
That's metadata.
Can metadata be read as OCR?
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@gjacobse said in Insert Label into PDF:
@stacksofplates said in Insert Label into PDF:
@gjacobse said in Insert Label into PDF:
@dashrender said in Insert Label into PDF:
What's on the label you're adding?
Name, Date, ID number (for Name).
That's metadata.
Can metadata be read as OCR?
What? Metadata just describes information about another set of data.
My point was this shouldn't be a label at all. The document should be scanned in, and then this information added as metadata to the document. Like when you look at a PDFs document properties. There are systems that can track that metadata and make it searchable so you can just search by things like Name, Date, ID number, etc.
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@gjacobse said in Insert Label into PDF:
@stacksofplates said in Insert Label into PDF:
@gjacobse said in Insert Label into PDF:
@dashrender said in Insert Label into PDF:
What's on the label you're adding?
Name, Date, ID number (for Name).
That's metadata.
Can metadata be read as OCR?
Can you describe the entire process like I did?
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@dashrender said in Insert Label into PDF:
Our EMR has a similar ability from the sounds of it.
A patient can print a generic form from our website - currently no way to have them print a patient specific form. the patient then fills out the remainder of the blank fields (by pen/pencil only - not online - cause no way to send filled form back to us online). The patient then brings that form into the office or faxes it to us. We can then print a label from the patients chart, put it on the form and scan it into the system and the system will auto sort the form based on the label contents.
Now - while we can put a label on this form - we don't need to. The scanning person can sort it into the correct chart directly, skipping the need for the computer to do the sorting.
The question becomes - is it worth the cost and time of the employee to put a label on the form before scanning it - OR - just sorting it themselves?
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@dashrender said in Insert Label into PDF:
Our EMR has a similar ability from the sounds of it.
A patient can print a generic form from our website - currently no way to have them print a patient specific form. the patient then fills out the remainder of the blank fields (by pen/pencil only - not online - cause no way to send filled form back to us online). The patient then brings that form into the office or faxes it to us. We can then print a label from the patients chart, put it on the form and scan it into the system and the system will auto sort the form based on the label contents.
It's a similar - or close enough process. But (plan is that) the document is handled electronically and inserted into the chart.
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We are slowly - OMG so slowly - trying to move away from paper to online forms to fill out, that data is then sent as structured data into our EMR.
From home this would mean logging into an EMR portal and filling out forms online. In the office this means being handed an iPad and people filling out the data via the pad.
