MFP Scanning to ODfB
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@gjacobse said in MFP Scanning to ODfB:
We are replacing a fleet of multi-vendor MFP devices with a Lexmark Cloud Print solution.
One of the things they would like to do is scan to ODfB - the users OD.
Directly I am not finding exactly how this is accomplished, but I did find a Power Automate solution , but not having used Power Automate for anything previous am not sure how this would work.
Is this the best option or is there something I have missed?
That's the only solution I've seen, and it's never been reliable.
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I use power automate to move incoming files from a mailbox to sharepoint and it works wonderfully.
I don't know how that would work to get to a specific user's OD.
Can the printer pull a list of AAD users, and then you pick one to push to?
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@dashrender said in MFP Scanning to ODfB:
I use power automate to move incoming files from a mailbox to sharepoint and it works wonderfully.
I don't know how that would work to get to a specific user's OD.
Can the printer pull a list of AAD users, and then you pick one to push to?
Doesn't seem like it will pull from AAD for email.
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@dashrender said in MFP Scanning to ODfB:
power automate to move incoming files from a mailbox to sharepoint and it works wonderfully.
Have been told several times that Power Automate has limits on it's polling time. so this could potentially be a limiting factor also.
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@gjacobse We were never able to get our Xerox MFP to scan to a user's onedrive. We gave up and just did scan to email; we burned a Exchange Online plan 2 (I think) license and set up an account just for the MFP's in teh company to send out.
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@jt1001001 said in MFP Scanning to ODfB:
@gjacobse We were never able to get our Xerox MFP to scan to a user's onedrive. We gave up and just did scan to email; we burned a Exchange Online plan 2 (I think) license and set up an account just for the MFP's in teh company to send out.
Was the printer then able to pull in the global address list and email anyone else in the company? Or did you have to build the list by hand in the local address book?
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This is how power automate would work:
https://medium.com/@arturl/saving-email-attachments-fully-automated-to-onedrive-1e8cc967b6caBasically you scan to email from the mfp. You create a flow that gets triggers when a new email arrives. And then the attachment is saved where you want.
Set it up so that it will only trigger on emails from the mfp.
There are probably a bunch of automation/integration tools that could work. Zapier for example. Similar tools is Zoho Flow that we use to generate notifications and what not, but we're on Zoho, not M365, so it wouldn't apply in your case.
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@dashrender Build by hand; but what we did was told the users to only email themselves, then forward from there. We're small enough that for 90% this was acceptable and the 10% that weren't are "below" my pay grade so -to-speak so I didn't worry about them
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@pete-s said in MFP Scanning to ODfB:
And then the attachment is saved where you want.
Except, you have no way to save to a users ODfB space.
It is easy to do this to non user locations or a user home folder on a server, but not the user's ODfB.
I am sure it can be done with all kinds of delegation or something setup. But in @Dashrender's case, I would assume some of the stuff is PHI that potentially shouldn't be able to be accessed by an account like that.
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@pete-s said in MFP Scanning to ODfB:
This is how power automate would work:
https://medium.com/@arturl/saving-email-attachments-fully-automated-to-onedrive-1e8cc967b6caBasically you scan to email from the mfp. You create a flow that gets triggers when a new email arrives. And then the attachment is saved where you want.
Set it up so that it will only trigger on emails from the mfp.
There are probably a bunch of automation/integration tools that could work. Zapier for example. Similar tools is Zoho Flow that we use to generate notifications and what not, but we're on Zoho, not M365, so it wouldn't apply in your case.
This is more or less exactly what we do for our scans. The MFP scans to an email box, PA runs strips the attachments and places them - in my case - in SharePoint. This SP folder is mapped in ODfB for all users who need access - i.e. it's a shared resource.
From there my users use the EMR upload feature to pick a file from this shared inside ODfB folder and continue with the workflow.
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@jaredbusch said in MFP Scanning to ODfB:
@pete-s said in MFP Scanning to ODfB:
And then the attachment is saved where you want.
Except, you have no way to save to a users ODfB space.
It is easy to do this to non user locations or a user home folder on a server, but not the user's ODfB.
I am sure it can be done with all kinds of delegation or something setup. But in @Dashrender's case, I would assume some of the stuff is PHI that potentially shouldn't be able to be accessed by an account like that.
Yeah - I'm guessing that each person would need to create their own PA for this to work without having to worry about delegations, etc.
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@dashrender said in MFP Scanning to ODfB:
@jaredbusch said in MFP Scanning to ODfB:
@pete-s said in MFP Scanning to ODfB:
And then the attachment is saved where you want.
Except, you have no way to save to a users ODfB space.
It is easy to do this to non user locations or a user home folder on a server, but not the user's ODfB.
I am sure it can be done with all kinds of delegation or something setup. But in @Dashrender's case, I would assume some of the stuff is PHI that potentially shouldn't be able to be accessed by an account like that.
Yeah - I'm guessing that each person would need to create their own PA for this to work without having to worry about delegations, etc.
That exactly what the example I linked to showed. It standard stuff. No problem putting files in each users onedrive.
I think you use templates or something to do it for many users in Power Automate. As I said we use Zoho Flow but they all work the same. It's just scripting without having to code.
