Unsolved Standardize Email Signatures?
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Customer asked us if it was possible to automate Email Signatures for employees to standardize them a little bit.
This is for Google Workspaces(old Gsuite)
I've never heard of this and am new to email administration - any help or articles would be greatly appreciated. I have not done much research yet on this. -
@WrCombs that's a relatively standard thing to do. It's also typically a huge pain in the butt. We've done it a bit, but not on Google.
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@scottalanmiller said in Standardize Email Signatures?:
@WrCombs that's a relatively standard thing to do. It's also typically a huge pain in the butt. We've done it a bit, but not on Google.
So normal practice, I'll do some research here in a bit and see if it's possible on google
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Okay I found it, I know how to do it now, but the problem is they have like 10 child companies they want to be able to have different signatures for. which isn't possible using Append Footers.
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There is also this but I'm not sure what this does as I have very little coding experience.
https://developers.google.com/gmail/api/guides/alias_and_signature_settings#managing_signatures
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@WrCombs said in Standardize Email Signatures?:
There is also this but I'm not sure what this does as I have very little coding experience.
https://developers.google.com/gmail/api/guides/alias_and_signature_settings#managing_signatures
Yeah, that's getting pretty complex there.
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@WrCombs said in Standardize Email Signatures?:
Okay I found it, I know how to do it now, but the problem is they have like 10 child companies they want to be able to have different signatures for. which isn't possible using Append Footers.
Footer and signature is not the same thing.
Footers are usually disclaimers and that sort of thing. Same for everyone.
Signature is, well the signature and unique for everyone.
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On Zoho you can assign a default signature to an email alias. I'm sure all major email providers can.
If you have multiple domains you have one inbox but you can send and receive mail using:
To each of these you create an email signature. And then set it up so that the correct signature is assigned to the correct email adress.
Email signatures can easily be copy pasted manually. And that is the right choice if we are talking about 10-20 employees with a handful of aliases.
If it's more sure, you can write scripts that does it. But are you a developer? If not, I'd search for 3rd party solutions to this problem.
First hit I found just to get you an idea:
https://workspace.google.com/marketplace/app/email_signature_management_for_gmail/64634722053
And here is a service that does it for you:
https://www.signaturify.com/
And another one that works with different email providers and also CRMs:
https://www.signitic.com/ -
I did this years ago, there was some python app I used in order to script it.
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GAM that's what it was!
https://github.com/GAM-team/GAMLooks like they've made some improvements, back in the day it was one giant py file, lol.
