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    o365 and HIPAA information between two different agencies

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    • M
      Mike Davis
      last edited by

      If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

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      • C
        coliver
        last edited by coliver

        Yes, O365 uses opportunistic TLS so the email will be end-to-end encrypted. If you want to ensure it is encrypted in transit you can set up a mail flow rule to only accept TLS encrypted messages from that domain.

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        • J
          JaredBusch @coliver
          last edited by

          @coliver said in o365 and HIPAA information between two different agencies:

          Yes, O365 uses opportunistic TLS so the email will be end-to-end encrypted. If you want to ensure it is encrypted in transit you can set up a mail flow rule to only accept TLS signed messages from that domain.

          As @coliver stated, it is opportunistic TLS. Now because you are sending from one Exchange Online service to another, it should always TLS encrypt the transaction.

          But if you want to be 100% certain, you have to add a rule as mentioned to require TLS to/from that domain.

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          • D
            Dashrender @coliver
            last edited by

            @coliver said in o365 and HIPAA information between two different agencies:

            Yes, O365 uses opportunistic TLS so the email will be end-to-end encrypted. If you want to ensure it is encrypted in transit you can set up a mail flow rule to only accept TLS signed messages from that domain.

            What is a TLS signed message?

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            • C
              coliver @Dashrender
              last edited by

              @Dashrender said in o365 and HIPAA information between two different agencies:

              @coliver said in o365 and HIPAA information between two different agencies:

              Yes, O365 uses opportunistic TLS so the email will be end-to-end encrypted. If you want to ensure it is encrypted in transit you can set up a mail flow rule to only accept TLS signed messages from that domain.

              What is a TLS signed message?

              Thanks, I fixed it. I was working on something else and got my jargon mixed up.

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              • D
                Dashrender
                last edited by

                I was serious, didn't know if there was something I was missing.

                As for HIPAA compliance, we are soon going to be turning on the ability to only send if the receiver accepts TLS, otherwise can't send to you.

                Incoming doesn't matter so it will remain opportunistic, as it's the senders responsibility to ensure encryption exists, not the receiver.

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                • B
                  BRRABill @Mike Davis
                  last edited by

                  @Mike-Davis said

                  If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                  Do you mean does just doing that (sending the file via O365) make it compliant?

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                  • D
                    Dashrender @BRRABill
                    last edited by

                    @BRRABill said in o365 and HIPAA information between two different agencies:

                    @Mike-Davis said

                    If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                    Do you mean does just doing that (sending the file via O365) make it compliant?

                    Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                    J 1 Reply Last reply Reply Quote 1
                    • J
                      JaredBusch @Dashrender
                      last edited by

                      @Dashrender said in o365 and HIPAA information between two different agencies:

                      @BRRABill said in o365 and HIPAA information between two different agencies:

                      @Mike-Davis said

                      If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                      Do you mean does just doing that (sending the file via O365) make it compliant?

                      Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                      No, that is not what was ever said.

                      I have never seen anyone say that just using Exchange Online provides HIPAA compliance. I have seen it said by others and myself, that it gives you automatic opportunistic TLS and thus in most cases, your email is already encrypted.

                      But compliance requires knowledge that encryption was used. That means you have to force TLS to be used on outbound mail that carries PHI covered by HIPAA.

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                      • D
                        Dashrender @JaredBusch
                        last edited by

                        @JaredBusch said in o365 and HIPAA information between two different agencies:

                        @Dashrender said in o365 and HIPAA information between two different agencies:

                        @BRRABill said in o365 and HIPAA information between two different agencies:

                        @Mike-Davis said

                        If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                        Do you mean does just doing that (sending the file via O365) make it compliant?

                        Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                        No, that is not what was ever said.

                        I have never seen anyone say that just using Exchange Online provides HIPAA compliance. I have seen it said by others and myself, that it gives you automatic opportunistic TLS and thus in most cases, your email is already encrypted.

                        But compliance requires knowledge that encryption was used. That means you have to force TLS to be used on outbound mail that carries PHI covered by HIPAA.

                        Did you even read what I wrote! Assuming a guarantee of transport encryption - which you can't do without turning off opportunistic TLS and making it mandatory. So that covers anything else you have to say. 🙂

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                        • J
                          JaredBusch @Dashrender
                          last edited by

                          @Dashrender said in o365 and HIPAA information between two different agencies:

                          @JaredBusch said in o365 and HIPAA information between two different agencies:

                          @Dashrender said in o365 and HIPAA information between two different agencies:

                          @BRRABill said in o365 and HIPAA information between two different agencies:

                          @Mike-Davis said

                          If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                          Do you mean does just doing that (sending the file via O365) make it compliant?

                          Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                          No, that is not what was ever said.

                          I have never seen anyone say that just using Exchange Online provides HIPAA compliance. I have seen it said by others and myself, that it gives you automatic opportunistic TLS and thus in most cases, your email is already encrypted.

                          But compliance requires knowledge that encryption was used. That means you have to force TLS to be used on outbound mail that carries PHI covered by HIPAA.

                          Did you even read what I wrote! Assuming a guarantee of transport encryption - which you can't do without turning off opportunistic TLS and making it mandatory. So that covers anything else you have to say. 🙂

                          Yes, I read exactly what you wrote. And by using such vague language I thought I was listening to a Trump speech.

                          D wirestyle22W 2 Replies Last reply Reply Quote 0
                          • D
                            Dashrender @JaredBusch
                            last edited by

                            @JaredBusch said in o365 and HIPAA information between two different agencies:

                            @Dashrender said in o365 and HIPAA information between two different agencies:

                            @JaredBusch said in o365 and HIPAA information between two different agencies:

                            @Dashrender said in o365 and HIPAA information between two different agencies:

                            @BRRABill said in o365 and HIPAA information between two different agencies:

                            @Mike-Davis said

                            If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                            Do you mean does just doing that (sending the file via O365) make it compliant?

                            Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                            No, that is not what was ever said.

                            I have never seen anyone say that just using Exchange Online provides HIPAA compliance. I have seen it said by others and myself, that it gives you automatic opportunistic TLS and thus in most cases, your email is already encrypted.

                            But compliance requires knowledge that encryption was used. That means you have to force TLS to be used on outbound mail that carries PHI covered by HIPAA.

                            Did you even read what I wrote! Assuming a guarantee of transport encryption - which you can't do without turning off opportunistic TLS and making it mandatory. So that covers anything else you have to say. 🙂

                            Yes, I read exactly what you wrote. And by using such vague language I thought I was listening to a Trump speech.

                            LOl it wasn't vague in the least - easy to misinterpret, sure, worded in such a way that someone could draw any conclusion they wanted, but definitely not wrong.

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                            • B
                              BRRABill
                              last edited by

                              What I meant to say was that there are like 5,000 things that go into HIPAA compliance. Which is why O365 would never say they are "HIPAA Compliant", but rather could be used as part of a company being compliant.

                              For example if they are using Outlook and the file is then stored in a cache on a local machine, they are no longer compliant. Well, they could be, if it was also encrypted locally, inventoried, audited, etc., etc., etc..

                              I just wanted to be sure the OP knew there was a lot more than just the transport to worry about.

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                              • M
                                Mike Davis
                                last edited by

                                Thank you for all the responses. I understood what was meant.

                                1 Reply Last reply Reply Quote 0
                                • D
                                  Dashrender @BRRABill
                                  last edited by

                                  @BRRABill said in o365 and HIPAA information between two different agencies:

                                  What I meant to say was that there are like 5,000 things that go into HIPAA compliance. Which is why O365 would never say they are "HIPAA Compliant", but rather could be used as part of a company being compliant.

                                  For example if they are using Outlook and the file is then stored in a cache on a local machine, they are no longer compliant. Well, they could be, if it was also encrypted locally, inventoried, audited, etc., etc., etc..

                                  I just wanted to be sure the OP knew there was a lot more than just the transport to worry about.

                                  Actually, at rest encryption is not a requirement. It's highly pushed, but not a requirement.

                                  B 1 Reply Last reply Reply Quote 1
                                  • B
                                    BRRABill @Dashrender
                                    last edited by

                                    @Dashrender said

                                    Actually, at rest encryption is not a requirement. It's highly pushed, but not a requirement.

                                    Well, if you are going with that, neither does data in transmission.

                                    But you better have a great reason for not doing it and a lot of documentation! 🙂

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                                      Dashrender @BRRABill
                                      last edited by

                                      @BRRABill said in o365 and HIPAA information between two different agencies:

                                      @Dashrender said

                                      Actually, at rest encryption is not a requirement. It's highly pushed, but not a requirement.

                                      Well, if you are going with that, neither does data in transmission.

                                      But you better have a great reason for not doing it and a lot of documentation! 🙂

                                      heads to the internet to find the specific about data crossing a public network

                                      1 Reply Last reply Reply Quote 0
                                      • wirestyle22W
                                        wirestyle22 @JaredBusch
                                        last edited by

                                        @JaredBusch said in o365 and HIPAA information between two different agencies:

                                        @Dashrender said in o365 and HIPAA information between two different agencies:

                                        @JaredBusch said in o365 and HIPAA information between two different agencies:

                                        @Dashrender said in o365 and HIPAA information between two different agencies:

                                        @BRRABill said in o365 and HIPAA information between two different agencies:

                                        @Mike-Davis said

                                        If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                                        Do you mean does just doing that (sending the file via O365) make it compliant?

                                        Assuming there was a guarantee of transport encryption - previous discussions here on ML would say - yes it does.

                                        No, that is not what was ever said.

                                        I have never seen anyone say that just using Exchange Online provides HIPAA compliance. I have seen it said by others and myself, that it gives you automatic opportunistic TLS and thus in most cases, your email is already encrypted.

                                        But compliance requires knowledge that encryption was used. That means you have to force TLS to be used on outbound mail that carries PHI covered by HIPAA.

                                        Did you even read what I wrote! Assuming a guarantee of transport encryption - which you can't do without turning off opportunistic TLS and making it mandatory. So that covers anything else you have to say. 🙂

                                        Yes, I read exactly what you wrote. And by using such vague language I thought I was listening to a Trump speech.

                                        I mean--look, I'm for it. I'm for guaranteed transport encryption. Okay? But it's coming into our country to do tremendous harm. I've had so many people call me and say thank you. You see them talking and they say "Trump has a point."

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                                        • S
                                          scottalanmiller @Mike Davis
                                          last edited by

                                          @Mike-Davis said in o365 and HIPAA information between two different agencies:

                                          If two different agencies are using Office 365 can they send client information back an fourth? Office 365 says that it's HIPAA compliant, so if the information stays in their cloud, is it covered?

                                          That's correct. Pure O365 transmissions meet the HIPAA requirements.

                                          1 Reply Last reply Reply Quote 0
                                          • S
                                            scottalanmiller @Dashrender
                                            last edited by

                                            @Dashrender said in o365 and HIPAA information between two different agencies:

                                            Incoming doesn't matter so it will remain opportunistic, as it's the senders responsibility to ensure encryption exists, not the receiver.

                                            Does that wording exist somewhere? What makes one party more responsible than the other?

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