Sharepoint - how do you use it?
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SharePoint is amazing but loaded with almost overwhelming numbers of features. You can use it in so many ways. And then comes running custom code on top of it. Then it really gets intense.
SharePoint in the last few versions has really started to address file server needs and can covet many aspects of traditional file serving.
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@scottalanmiller said:
@technobabble correct. ODfB is Sharepoint sync. OD is a separate MS hosted service.
More specifically, you now have a personal OneDrive and a Business OneDrive (that is part of your sharepoint site, but personal, note the URL).
The business one drive will also sync to the actual sharepoint site's documents space that is included with Office 365. You have to manually set that up if you use chrome (well the version of chrome i had 6 months ago). If you use IE it should do it automagic.
If you click Sync it will create a "SharePoint" library in your favorites in addition to the OneDrive for Business.
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OneDrive is brilliant. Been using it a bit lately and it works quite well. I use the personal one as much as the business one.
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Yeah, we have moved to OneDrive for a ton of stuff that we do now too. That is, One Drive for Business. That it is coming right from our own SharePoint server really makes it a no-brainer. It has been working great for us.
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My next goal in ODfB is to set permissions on OneNote so that users can't edit notes. (would rather have pending edits that have to be approved)
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@scottalanmiller said:
For example, we make one "site" for each division: HR, management, general "whole" company, IT, Software Engineering, Client Services, etc. About seven or eight of them. Each has the same basics but with slight variations depending on need. Some are globally visible (IT and CS are available to all staff to see, SE only to the development team to keep things tidy for other people, management only to executives, etc.) People without access to a site literally don't even know that it exists, its tabs in the menus vanish so they don't even know that they are missing anything.
I'm about to create my first sites (gulp).
HR. I don't know whether to have one or two HR sites. Two sites would be a whole company one, where, for example, we'd keep Employee Manuals. And a private, departmental one, where HR would keep confidential internal documents. I don't know if it's better to have one HR site and use permissions to control access.
Project sites. We have a Lean Manufacturing Team - with cross-departmental team members working on various projects related to the company's commitment to becoming a lean organisation. I don't know whether to have one site containing all the projects the team will be working on, or to create multiple project sites - one for each project that the team embarks on. The latter could get out of hand, as there are likely to be multiple projects being worked on simultaneously. But a single site could get confusing and cause the team to lose focus.
You can problem tell from the above that I'm a complete newbie to all this!
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@Carnival-Boy For HR, in a case like that, I might lean towards two sites. That way you have the extra peace of mind that one is clearing for sharing and one is clearly now.
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@scottalanmiller said:
@Carnival-Boy For HR, in a case like that, I might lean towards two sites. That way you have the extra peace of mind that one is clearing for sharing and one is clearly now.
Is clearing for sharing anything like map finding behinding?
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Trying to decipher @scottalanmiller's iphone auto-correct fails is one of the most fun things to do on ML.
I'm sure you're right about a private HR site and a public one.
What about the project sites? I'm not convinced Sharepoint is even the right tool for project management but I'm determined to give it a go.
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SP is pretty good for project stuff. Great place to collect project documents and artifacts. It can replicate a lot of MS Project and is the basis for Project Server.
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At the moment we use a file share and mostly Excel spreadsheets to record tasks., notes and actions. The only advantage to this approach is its simplicity and the fact that everyone loves files shares and Excel.
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@Carnival-Boy said:
At the moment we use a file share and mostly Excel spreadsheets to record tasks., notes and actions. The only advantage to this approach is its simplicity and the fact that everyone loves files shares and Excel.
You can move that existing process into Sharepoint as is. But you can add gannt charts, project pages and more to slowly grow.
