Old Outlook, New Outlook or Outlook Web Access
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@scottalanmiller said:
How do you define attached versus a link when you are talking about a web interface? To me they are one and the same thing.
Well, the e-mail says "PDF ATTACHMENT" but when you click on it, it opens in Adobe Reader, and is located on my
drive.Other PDFs seems to open right in OWA (using Word Reader, or Word Online ... whatever it is called), so I would think that doesn't cause an issue.
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Subsequently, are you sure OWA makes no local files?
Or do you you an incognito mode when accessing all your websites?
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@BRRABill said:
Subsequently, are you sure OWA makes no local files?
Or do you you an incognito mode when accessing all your websites?
OWA makes local files for performance. If security is your concern, yes, incognito would be the way to go. Easy to choose which method you want to use in that way.
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I found out that you can select messages using Shift + UP / Down arrows... I'll try this and see how it works out. I still have to click on the first message, but that is livable, I think.
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@scottalanmiller said:
OWA makes local files for performance. If security is your concern, yes, incognito would be the way to go. Easy to choose which method you want to use in that way.
But if you are looking to not keep any data on the endpoint, isn't that what you would naturally recommend?
Or, do you consider:
- data on the endpoint
- security of data on the endpoint
to be two discrete things?
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@dafyre said:
I found out that you can select messages using Shift + UP / Down arrows... I'll try this and see how it works out. I still have to click on the first message, but that is livable, I think.
It certainly does work very similar to Outlook. I'll give it that,
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@BRRABill said:
@dafyre said:
I found out that you can select messages using Shift + UP / Down arrows... I'll try this and see how it works out. I still have to click on the first message, but that is livable, I think.
It certainly does work very similar to Outlook. I'll give it that,
Yeah. But in outlook, I can use CTRL + Up / Down and Space to tag only the messages I want.
Most of the Outlook style keyboard shortcuts (CTRL Q, CTRL U, CTRL N, CTRL R, etc... still work).
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@dafyre said:
Yeah. But in outlook, I can use CTRL + Up / Down and Space to tag only the messages I want.
Most of the Outlook style keyboard shortcuts (CTRL Q, CTRL U, CTRL N, CTRL R, etc... still work).
I always used CTRL + mouseclick to select messages that weren't next to you.
That seems to work still.
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@BRRABill said:
@dafyre said:
Yeah. But in outlook, I can use CTRL + Up / Down and Space to tag only the messages I want.
Most of the Outlook style keyboard shortcuts (CTRL Q, CTRL U, CTRL N, CTRL R, etc... still work).
I always used CTRL + mouseclick to select messages that weren't next to you.
That seems to work still.
Generally, yeah. But for somebody coming from GMail, learning the right keyboard shortcuts can really make handling email faster.
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@BRRABill said:
@scottalanmiller said:
OWA makes local files for performance. If security is your concern, yes, incognito would be the way to go. Easy to choose which method you want to use in that way.
But if you are looking to not keep any data on the endpoint, isn't that what you would naturally recommend?
Or, do you consider:
- data on the endpoint
- security of data on the endpoint
to be two discrete things?
@scottalanmiller just popping this back up in case you missed it.
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@BRRABill said:
@scottalanmiller said:
OWA makes local files for performance. If security is your concern, yes, incognito would be the way to go. Easy to choose which method you want to use in that way.
But if you are looking to not keep any data on the endpoint, isn't that what you would naturally recommend?
Or, do you consider:
- data on the endpoint
- security of data on the endpoint
to be two discrete things?
Correct, I consider them different things. I use OWA because I find it superior to Outlook in every way. Runs faster, gets features faster, doesn't use up local storage, more stable, less IT oversight, more secure, etc.
I don't use OWA because it is more secure. I like that it is, that's a nice bonus. But I don't have any fear of someone stealing my laptop in an attempt to get to my email. There is nothing secret in my email and someone stealing my laptop is going to be after the hardware, not the data. The data is worth nothing to someone, the laptop is worth whatever the hardware is worth.
OWA leaves nothing on the laptop that I'd be worried about in most cases anyway. But if you have serious security concerns, and I've worked in those environments, then using incognito would be the way to go.
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@scottalanmiller said:
Correct, I consider them different things. I use OWA because I find it superior to Outlook in every way. Runs faster, gets features faster, doesn't use up local storage, more stable, less IT oversight, more secure, etc.
I don't use OWA because it is more secure. I like that it is, that's a nice bonus. But I don't have any fear of someone stealing my laptop in an attempt to get to my email. There is nothing secret in my email and someone stealing my laptop is going to be after the hardware, not the data. The data is worth nothing to someone, the laptop is worth whatever the hardware is worth.
OWA leaves nothing on the laptop that I'd be worried about in most cases anyway. But if you have serious security concerns, and I've worked in those environments, then using incognito would be the way to go.
And in non-OWA scenarios, such as the PDF I was mentioning, or some other 3rd party files you need to work on (such as LibreOffice) ... what do you do? Download and then delete once you edit and reupload?
Again, talking about in a security thought here.
Perhaps I should move this back to the "local encryption" thread. This is the last piece I am trying to come to terms with, I think.
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I find OWA to be much slower than my Outlook 2007.
In Outlook 2007, I hit DELETE and POOF! it's gone. It takes a second or two in OWA. Hard to really blow through e-mail quickly.
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I find in Outlook that even if I delete stuff, sometimes it comes back. It tells me that it has deleted long before the operation has been successful.
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@BRRABill said:
And in non-OWA scenarios, such as the PDF I was mentioning, or some other 3rd party files you need to work on (such as LibreOffice) ... what do you do? Download and then delete once you edit and reupload?
Well, this goes back to my "how we work with third parties" stuff. I never really get PDFs of private data, mostly it would be marketing, advertising, generic data and spec sheets, or education material (training books, and the like.) Not things that have security concerns.
However, thankfully with OWA you get PDF viewing right in the browser so no need to download to read it.
If I need to keep a PDF outside of the email system OWA has a "Send to Onedrive" command right in it, so no need to go to my desktop storage even to move it out of the email system.
And when it comes to collaboration stuff instead of PDFs, so Word and Excel as examples, we share them via SharePoint and OneDrive for Business so they never need to exist on the local machine to be used.
Basically - I don't run into these problems. So it isn't about securing things in that situation, it's about avoiding that situation
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So let's say I e-mailed you an Excel file of 100 of my clients and asked you to make envelopes to mail out. How would you do that?
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@BRRABill said:
So let's say I e-mailed you an Excel file of 100 of my clients and asked you to make envelopes to mail out. How would you do that?
The challenge for me here is... I don't know how that process works anywhere so I'm a little in the dark. I assume that this would need to interface with some printing software somewhere? Seems like this would be completely dependent on what we were using for printing.
In my case, it would be forwarded on to the office with the printer since we, as a company, are paperless. It would be really weird for one company to hire us to do printing on their behalf.
But I get your point. But I think there isn't enough to know here. If we were doing printing then we'd have software that I would know about and I might have more information as to how it likely works.
Would it be common to have a print "server" that you submit a CSV to for this?
Sorry, but I'm actually unaware of how this is commonly done.
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But thinking about this, it feels very contrived. If we are talking about unsecured end points then when would a mobile unit be used for printing duties where security is concerned? If the spreadsheet needs to be secured, so does the print server and the printer and likely the paper that it churns out. So using a random laptop somewhere seems like an odd device to be doing that printing. How are you picturing that working?
It seems like in a case where there was security concerns, HIPAA for example, you'd not be doing this from "loose" endpoints like this but having specific security processes because you are specifically moving secure data from the secure world to the insecure world (paper to go public.) So there has to be a point where the security stops as that is the point of the exercise.
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I am finding that some of the features that are in the Outlook client that I would expect to find in the OWA version are not there.
For instance, I cannot set a custom due date on a message converted to a task. It has to be Today, Tomorrow, Next week, etc. (Flag for Reminder). I have to create a completely new task before it will let me set any kind of custom date... Even for Reminders!
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@scottalanmiller said:
But thinking about this, it feels very contrived. If we are talking about unsecured end points then when would a mobile unit be used for printing duties where security is concerned? If the spreadsheet needs to be secured, so does the print server and the printer and likely the paper that it churns out. So using a random laptop somewhere seems like an odd device to be doing that printing. How are you picturing that working?
It seems like in a case where there was security concerns, HIPAA for example, you'd not be doing this from "loose" endpoints like this but having specific security processes because you are specifically moving secure data from the secure world to the insecure world (paper to go public.) So there has to be a point where the security stops as that is the point of the exercise.
We wouldn't. But I'm trying to figure out how ANY endpoint can deal with not pulling local data down to work on it.
It just doesn't seem possible. At least not in the tasks that I do.
